We are hiring an Office Manager to help run one of the largest, and certainly the most vibrant, department on campus!
The primary purpose of the Office Manager position is three-fold: 1) the majority of the position holder’s time will be dedicated to administering, managing, and reconciling multiple budgets as departmental budget coordinator; 2) facilitating a smooth workflow through the department office through supervision of staff and student employees as office manager; 3) providing administrative support for the department chairperson.
Responsibilities of the position include but are not limited to the following:
- Administering, managing and reconciling multiple departmental budgets (state, foundation, special funds/grants, distance education).
- Maintaining accurate budgetary databases/spreadsheets.
- Preparing and submitting monthly budget reports to the Dean’s office and department chair, as well as preparing and presenting budget reports to the departmental budget committee on an as-needed basis.
- Providing information on university policies and procedures concerning budgetary matters and forms, contracts, and grants.
- Communicating and corresponding with other departments in the coordination of budgetary matters, speaker requests, and procedural questions.
- Responsible for departmental and E&T P-card purchases and reconciliation.
- Establishing and interpreting guidelines, answering questions, and advising current and prospective faculty regarding university travel policies and procedures.
- Analyzing, processing, and submitting travel authorizations and reimbursements; processing and maintaining accurate personnel and departmental files/records, databases, and spreadsheets.
- Responsible for monthly staff and semi-monthly student payroll submissions.
- Placing work orders and estimate requests.
- Coordinating and processing textbook ordering and desk copy requests.
- Reviewing, establishing, and maintaining records of freshman placement and transfer proficiency tests.
- Processing and maintaining prospective faculty applications; screening calls, questions, and mail for the department chairperson.
- Scheduling appointments and managing an electronic calendar for the department chairperson.
Here's a link to the official job listing.
We will begin considering applications on Friday, September 1, 2023. Position open until filled.
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